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Publishing an Exercise in LMS

In this article, you will learn how to publish an exercise.
S
Shreya Kulkarni
21 Mar, 2024 - Updated 24 days ago
Table of Contents

Introduction

What are Exercises?

Exercises are assessments that you can add to a concept. You can add multiple questions to an exercise in different formats. 

 
 

Exercise questions

  • There are of two types:
    • Random - The LMS auto selects the specified number of questions from the Questions module.
    • Fixed - You can select questions from the Questions module.
  • Have automated weightage % and maximum score allotted.
  • Need to be added in the Questions module.

For an exercise:

  • You can set a minimum pass percentage.
  • Students can attempt multiple times to pass it.
  • Once students submit answers for it in the LMS Portal, you can:
    • View responses for it
    • Review submitted answers 
    • Allot scores for students' answers individually
 

You first need to add questions and link them to the exercise, concept, and course in the Questions module. Exercise questions can be of the following types:

  • Question and answer (text, files)
  • Multiple choice with a:
    • Checkbox
    • Dropdown
    • Radio button
  • Agree and Disagree 

Features of LMS

Using LMS, you can:
  • Create customized training programs.
  • Create a repository of learning content by publishing courses, concepts, exercises, quizzes, and questions anytime.
  • Link multiple concepts, exercises, quizzes, and questions for a course.
  • Upload embedded video content for courses.
  • View automated maximum score allocation for exercise or quiz questions.
  • Review answers for exercise or quiz questions submitted by students.
  • Allot scores to answers for exercise or quiz questions submitted by students.
  • Choose difficulty levels for questions such as Easy, Medium, and Difficult.
  • View automated Weightage% allotted for a question based on its difficulty level.
  • Customize passing thresholds for exercises and quizzes.
  • Activate or inactivate a quiz for a course.
  • Add course completion certificates.

Feature Availability

Click here for the availability of the LMS feature for different editions of Vtiger CRM.
 

In this section, you will learn:

  • Adding exercises to a concept
  • Viewing responses, review, and allot scores for exercise questions

Adding an exercise 

In this section, you will learn how to add an exercise.

Follow these steps to add an exercise:

  1. Log in to your CRM account.
 
  1. Click the Main Menu.
 
  1. Go to LMS.
  2. Click Exercises. The Exercises List View opens.
 
  1. Click +Add Exercise.
 
  1. Enter or select the following information in the Basic Information section-:
    1. Exercise Name - Name of the exercise.
    2. Concept - Select or create a concept for which you are creating the exercise.
    3. Course - The related course is selected.
    4. Description - Description of the exercise.
 
  1. Assigned To - Owner of the exercise.
  2. Pass Threshold - The minimum pass percentage for students to pass the exercise.
  3. Show Response - Enable the checkbox if you want students to view their responses after submitting the exercise.
  4. Exercise Type - Select one of the following options:
    1. Fixed - If you want to select questions of your choice for the exercise. If you select Fixed, you will have to go to the Summary View of the exercise record to select questions of your choice.
    2. Random - Select the Number of Questions that you want the system to select. 
  1. Shuffle - Enable the checkbox if you want questions to be shuffled and displayed for the exercise each time a student attempts it in the LMS Portal.
  1. Click Save.

After successfully adding the exercise, you will see a success message on the top right corner of your screen.

Note: Selecting Random, auto selects and publishes questions only linked to the course and concept you chose for the exercise. Only questions with Scope Excercise and Exercise & Quiz will be auto-selected.

 

Responses, Review, and Score Allocation for exercise questions

Once you publish an exercise question and students submit answers for it in the LMS Portal, you can do the following for it in the Summary View of the exercise record.

  1. View Responses
  2. Review
  3. Allot Scores 
 

Note:

If you are an instructor, you will receive a desktop and email notification when students, in the LMS Portal, submit their answers for Textarea or File Upload exercise question types.

 

Concept - Exercises View Actions

In this section let us learn the Exercises View actions for a concept.

In the Exercise View of a concept, you can view the exercises available for the concept and perform the below actions for it.

 

Follow these steps to go to the Exercises View of a concept:

  1. Login to your CRM account.
 
  1. Click the Main Menu.
 
  1. Go to LMS.
  2. Click Concepts.
  3. Click a concept. You will be directed to the Summary View.
 
  1. Select Exercises in the widgets bar on the right corner of the screen. 
 

In the Exercises View of a concept record, you can perform the following actions for an exercise:

  • Link
  • Add 
  • View
  • Edit
  • Unlink

Linking exercises

Follow these steps to link an exercise to a concept:

  1. Login to your CRM account.
 
  1. Click the Main Menu.
 
  1. Go to LMS.
  2. Go to Concepts.
  3. Click a concept in the List View.
 
  1. Go to the Exercises View.
 
  1. Click the Link icon (Link Exercises). The Link Exercises window opens up.
 
  1. Select the required exercise.
  2. Click the Link button.

After successfully linking an exercise to a concept, you will see a success message on the top-right corner of the screen.

Adding exercises

Follow these steps to add an exercise to a concept:

  1. Login to your CRM account.
 
  1. Click the Main Menu.
 
  1. Go to LMS.
  2. Click Concepts.
  3. Click a concept. You will be directed to the Summary View.
 
  1. Select Exercises in the widgets bar on the right corner of the screen. 
 
  1. Click the Add icon (Add Exercises). The Quick Create > Exercise or View full form window opens up.
  2. Create an exercise. Enter or select the following information in the Basic Information section-:
 
  1. Exercise Name - Name of the exercise.
  2. Concept - Select or create a concept for which you are creating the exercise.
  3. Course - The related course is selected.
  4. Description - Description of the exercise.
 
  1. Assigned To - Owner of the exercise.
  2. Pass Threshold - The minimum pass percentage for students to pass the exercise.
  3. Show Response - Enable the checkbox if you want students to view their responses after submitting the exercise.
  4. Exercise Type - Select one of the following options:
    1. Fixed - If you want to select questions of your choice for the exercise. If you select Fixed, you will have to go to the Summary View of the exercise record to select questions of your choice.
    2. Random - Select the Number of Questions that you want the system to select. 
  5. Shuffle - Enable the checkbox if you want questions to be shuffled and displayed for the exercise each time a student attempts it in the LMS Portal.
  6. Click Save.

After successfully adding the exercise to the concept, you will see a success message at the top right corner of the screen.

Viewing exercises

Follow these steps to view exercises available for a concept:

  1. Login to your CRM account.
 
  1. Click the Main Menu.
 
  1. Go to LMS.
  2. Click Concepts.
  3. Click a concept. You will be directed to the Summary View.
 
  1. Select Exercises in the widgets bar on the right corner of the screen. 
 
  1. Click the Record Lists icon. The Exercises window opens up. You can view the exercises available for the concept.
 
  1. You can perform the following actions: 
    1. Link Exercises: Click to link an exercise.
    2. Add Exercises: Click to add an exercise.

Editing exercises

Follow these steps to edit an exercise:

  1. Login to your CRM account.
 
  1. Click the Main Menu.
 
  1. Go to LMS.
  2. Click Concepts.
  3. Click a concept. You will be directed to the Summary View.
 
  1. Select Exercises in the widgets bar on the right corner of the screen. 
 
  1. Hover on an exercise you want to edit. The More icon pops up.
  2. Click the Edit icon. You will be directed to the Detailed View.
 
  1. Edit the exercise.
  2. Click Save. If your edits were saved successfully, the following success message is displayed: Record updated.

After successfully editing an exercise for a concept, you will see a success message on the top-right corner of the screen.

Unlinking exercises

Follow these steps to unlink an exercise for a concept:

  1. Login to your CRM account.
 
  1. Click the Main Menu.
 
  1. Go to LMS.
  2. Click Concepts.
  3. Click a concept. You will be directed to the Summary View.
 
  1. Select Exercises in the widgets bar on the right corner of the screen. 
 
  1. Hover on an exercise you want to edit. The More icon pops up.
  2. Click the Unlink icon. The following pop-up is displayed: Are you sure you want to unlink?

  1. Click OK.

After successfully unlinking an exercise for a concept, you will see a success message on the top-right corner of the screen.

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