What is Exporting in Vtiger CRM

Vtiger CRM offers you the convenience of exporting data to your local computer. Exported data comes in handy when you cannot log in to your CRM account. You can simply refer to the exported copy when you are offline. 

For instance, you can export contacts, deals, quotes, and other records to your local computer. 

Feature Availability 

Exporting Data from the List View

Data can be exported in bulk from the List View. You can export your data in .csv and .pdf formats.

1. Exporting data as a .CSV file

Let us take the Contacts module as an example.

Follow these steps to export contacts as a .CSV file:

1. Click the Menu icon.
2. Go to Essentials.
3. Click Contacts.
4. Select the radio button displayed to the left of the List View columns. 

• Doing this selects all the contacts in the list.

2. Click the Export option.
3. Select one of the following options:

• Export selected records
• Export data in the current page
• Export all data

4. Click Export.

The list of contacts will be downloaded in the .csv format. Follow the same steps to export records as a CSV file from any module in Vtiger CRM.

2. Exporting data as a PDF file

Let us take the Contacts module as an example.

Follow these steps to export contacts as a PDF file:

1. Click the Menu icon.
2. Go to Essentials.
3. Click Contacts.
4. Select the radio button displayed to the left of the List View columns. Doing this selects all the contacts in the list.
5. Click the Print/Export PDF option in the toolbar on top of the columns.
6. Select a print template. (Type the template name to search.)
7. Click Edit & Export.
8. Edit the print template by filling out the required data fields.
9. Click Export PDF on the top right corner of the screen.

You cannot edit a default template. Only when you select a custom template in Step 6, you can edit the template and export it as PDF. 

The list of contacts will be downloaded in .pdf format. Follow the same steps to export records as a PDF file from any module in Vtiger CRM.

Exporting Data From the Summary View

You can export a CRM record from its Summary View. The record is exported as a PDF file to your local computer.

Let us take the Contacts module as an example. Follow these steps to export a contact record:

1. Select a record from the List View.
2. Click the ellipsis displayed beside the contact name.
3. Click the Print option.
4. Select a print template. (Type the template name to search.)
5. Click Edit & Export.
6. Edit the print template by filling out the required data fields.
7. Click Export PDF on the top right corner of the screen.

To export contacts without editing the Print Template, click Export PDF. To learn more about Print Templates in Vtiger CRM, click here.